PPWR Declaration of Conformity step by step — full PPWRapka tutorial (2026)

0:02 Hi, this is PPWRapka — the app that guides your company through the EU packaging regulation, known as PPWR. Since August, the regulation has applied — anyone supplying packaging must be able to prove it complies. We'll show you the whole system — from creating an account to a Declaration of Conformity sent by email. First, one product, step by step.

0:30 Then bulk work: a dozen files at once, the portfolio, focus, and decisions for hundreds of items. You'll also meet the Bielik assistant, the documentation creators, automatic replies to customer emails, and our terms. Each chapter works on its own — pick the one you need, or stay to the end. We start by creating an account. Just a name, email and password — no credit card.

1:05 Your first product is free, and declarations are unlimited. Then you confirm your email. The Declaration of Conformity is signed by a real person, so we need to know the address is yours. Now the key setting: your company's place in the supply chain. There are five roles, and yours decides whether you issue a Declaration of Conformity or a Supplier Declaration.

1:33 It also decides which requirements apply. You can change it anytime, and even play different roles for different recipients — standard in the food industry. We choose manufacturer and confirm we meet its conditions. No retyping company details: enter your tax number, and the app fetches your name and address from the Polish Finance Ministry register.

1:59 Add your logo — it appears on every declaration you issue. Before adding a product, let's say who we supply. You add a recipient by tax number — again, the details come from the register. Save the recipient's email — that's where the finished declaration will go. On to step two — the product and its packaging. You name it, and the app suggests an ID number —

2:32 from your item index or your own numbering. The key decision in this step is the packaging material. The material decides which articles apply — cardboard, plastic and glass each have different requirements. Material not on the list? Add your own under Other — mono-material or composite — and use it for all your products. We choose paper and cardboard, and the app instantly

3:01 lists the mandatory requirements. The assessment date matters, as some requirements start in later years — the system applies the thresholds valid on that day. Optional fields don't block the declaration. You or Bielik can fill them in later. We assign the recipient and save the product. It appears in the portfolio as the first card.

3:31 Step three: the requirements. Each article is a tile with its own status. No need to know the regulation by heart — the app asks questions one by one and explains each. Article five covers substances in packaging: heavy metals and PFAS compounds. First question: does the packaging touch food? That decides whether a PFAS test is needed.

3:59 Since August, PFAS in food-contact packaging above the regulation's thresholds has been banned. Lead, cadmium, mercury and hexavalent chromium combined must stay below one hundred milligrams per kilogram. Where do these numbers come from? The lab report. Here's the convenient part. Instead of retyping results, we drop the report into Bielik with

4:27 the paperclip, like an email attachment. Before anything reaches the model, you see the curtain: the original on the left, and on the right, company names and addresses replaced with placeholders. The measurement results stay visible, because they decide compliance. We confirm, and the fields fill in by themselves: lead, cadmium, mercury, chromium six and three PFAS values.

4:56 A strict parser reads the numbers, not a language model, and it never overwrites values you typed yourself. The report is attached to the product and its technical documentation. Article six is recyclability: a grade from A to F, based on design-for-recycling criteria. Article seven, recycled content, applies to plastics — for cardboard, the app explains why it doesn't apply.

5:26 The other articles — minimisation, reuse, labelling — work the same way: question, answer, evidence. Everything saves automatically; the bar at the top shows what's left. Done — one hundred percent complete. Time to issue the declaration. The final step: the Declaration of Conformity, per Annex Eight. Enter the authorised person: name, position and place.

6:01 Other products reuse these details automatically. The declaration number follows a set rule, which you can match to your ERP numbering. Section seven says where the technical documentation is kept. We'll show the creator that builds it shortly. Below is the preview: company details, packaging identification, compliance with Articles five to twelve, and the signature.

6:30 Choose the recipient from the register — the declaration is issued for them. The binding version is the server-generated PDF — on the rules in force at the moment of issue. We print in Polish and English at once, so customers abroad get a document they can read. Here's the downloaded PDF: your logo and company details, the recipient, packaging identification, compliance with

6:59 Articles five to twelve, and the signature. Now we send it. The address here is kontakt at ppwrapka dot P L. That's our contact address — write to us with questions, feedback or feature ideas. The customer gets one message with both PDFs, Polish and English. Every sent declaration goes into the history — years later, you can download the exact file the customer received.

7:30 In about fifteen minutes, we've gone from an empty account to a signed Declaration of Conformity. Meet Bielik — your assistant on every screen of the app. It runs on Bielik, a Polish language model, and knows the regulations. No retyping: click the microphone and dictate lead twelve, cadmium three — Bielik puts the values in the right fields.

7:59 It only fills empty fields, and one click undoes any change. Give it a label photo, a supplier statement, a lab report or a product spreadsheet. We don't store files — Bielik reads them and deletes them. Ask it directly — for example, does my carton need a QR code? It answers in the context of your current screen. Before every analysis, the curtain turns company names,

8:28 tax numbers, addresses and people's names into placeholders before data leaves our server. Real values return only on our side — the model provider never sees them. It remembers what you've done and suggests what matters most now. When a customer asks for an old declaration months later, tell Bielik who it was for or which month

8:54 — it finds it and offers a download. Bielik doesn't click for you. When it suggests an action, like attaching a document or adding a recipient, it waits for your consent. But the model doesn't decide compliance. Strict regulatory rules do — and a person always signs. One product is a good start. But you probably have hundreds, or thousands.

9:25 No hand-typed spreadsheets or special formats — what's already in your system is enough. We open the file bag and drop in everything at once — here, over a dozen ERP files. Item master data, a customer list, product recipes, material specifications — in Excel, CSV, JSON or XML. No need to label them. The app recognises which sheet holds products,

9:56 recipients or product compositions. After import, you see your register's five pillars. Recipients, products, material categories, material specifications and material suppliers. Each pillar's colour shows how complete the data is, and what needs fixing at the source. Where the app can't decide alone, it asks you — for example,

10:22 whether to accept proposed recipient assignments. Items with gaps aren't lost — they go onto a to-do list. With hundreds of items, the list beats the carousel. Search covers components too — type kubek PP, a PP cup, to see every product using it. A recipe-based product comes with all its parts — cup, lid, tray, sleeve and film — each checked separately for material requirements.

10:54 Bulk import comes with an integrated deployment — costs are in the last chapter. After import, we move to the portfolio — your whole company at a glance. At the top: the whole portfolio — product count, sales, grouped and transport packaging, material categories, and a red counter of items to complete. Now the biggest time-saver: portfolio decisions.

11:27 The app spots shared components. This preform is used in three products — answer once, and it covers all three. The more products share a part, the more work one answer saves. Our customers handle thousands of items. Focus keeps you on track. Focus on one recipient, and the whole app shows only their products: portfolio, requirements and declarations.

11:56 Focus changes no data — only what you're looking at. There's also role focus. A company can be manufacturer for one customer and supplier for another — say, for a retail chain's private label. Set the role per recipient, and the app picks the right document: a Declaration of Conformity or a Supplier Declaration. Finally, a group declaration: one document per recipient,

12:25 covering ready items from the same material group. Beyond the declaration, the regulation requires technical documentation under Annex Seven. The documentation creator guides you through a twenty-chapter template based on that annex. Chapters on the left, the page in the middle, and on the right, text, tables, photos and pictograms to insert.

12:56 Best of all is system data: product information already in the app, inserted with one click. When ready, you issue it: it gets a number, the content is frozen, and the number goes into section seven of the declaration. A second creator builds the technical data sheet — one page you send to the customer with the declaration. It always fits one page, in Polish and English.

13:26 The documentation stays with you for inspections; the data sheet goes to the customer. To wrap up the hands-on part: BAS, our lightning-fast sorting assistant. Your customers keep asking for declarations. BAS answers them for you. A customer sends a normal email. BAS checks the sender against authorised addresses and picks declarations for their products only.

13:57 The reply comes in the same thread, with the declaration in Polish and English and the issued documentation. BAS only sends fully assessed items. Items in progress get a heads-up, and you get notified. Every query is logged: who asked, what was sent, and what wasn't. We set it up during deployment by connecting the mailbox your customers write to.

14:29 Finally — what working with us looks like. Your first product is free, and declarations are unlimited. Full deployment with ERP integration is a one-off eight thousand zloty, net. Maintenance is eight hundred zloty net a month — nine thousand six hundred a year. That includes updates: new rules or implementing acts go into the system within one day.

14:57 We build new features with our customers and respond within one business day. Your data is safe: servers in the EU, the assistant on a European platform, and Bielik chats never train the model. For the most demanding companies, there's ULTRASAFE: data leaves your browser already stripped of names, and we have nothing to decode them with.

15:22 See the difference. In Standard, the curtain runs on our server, right before Bielik — customer data is in your browser and on our server. In ULTRASAFE, the curtain runs in your browser. Customer data stays with you; the server and Bielik see only placeholders. We can also run the system on your own infrastructure, on individual terms.

15:48 Got questions? Write to kontakt at ppwrapka dot P L, or ask Bielik in the app. PPWRapka — Polish quality, global standards. See you in the app.